• RBS Staff

5 Organizational Tips for Remote Workers

So, you've been working remotely at home for a few weeks now. You've set up your routine and created a calm workspace, but now it's time to implement some organization tactics into your new remote professional life if you haven't done so already.

To help you get started or to give you new ideas, we've compiled a list of 5 organizational tips for remote workers like you.

1. Use the bullet journal method. The bullet journal method has been spreading like wildfire over the past 1-2 years, and for many reasons. One of the key reasons is that putting pen to paper connects with our brains a bit better and helps us internalize what we’re trying to remember.

For those of you who don't know about bullet journaling, it's a highly adaptable system of task, event, and thought management. The key idea behind the journal is to write down tasks and thoughts quickly and efficiently. According to neurological studies, writing out your tasks in your bullet journal right before you go to bed helps to form new neural pathways, allowing your brain to solve complex problems and plan while you sleep.

The great thing about bullet journaling is you only need a notebook (lined, gridded, or dotted) and a pen. As I mentioned, this system is highly adaptable, therefore easy to find a format that works best for you.

2. Utilize a digital calendar. While you can add your events to the bullet journal, we find it's easier to keep an electronic version as well that syncs across all your devices. If you're the kind of person that doesn't want to take a notebook everywhere you go, a digital calendar will be your best friend to make sure you won't forget any key meetings or deadlines.

Since we're talking about calendars, we'll hearken back to our post about transitioning to a remote worker lifestyle. Use your calendar not only to remind yourself of meetings but also to block your time according to certain tasks in your job description.

3. Choose a cloud-based file management system. The same idea as the digital calendar holds in this tip as well. There are many cloud file management systems out there, but the easiest to use (in our opinion) are Google Drive and Dropbox.

Using one of these cloud file management systems allows you to access any important documents you might need (contracts, previous work, resume) wherever you are.

These two work similarly - set up a single file folder on your desktop that syncs automatically between your computer and the cloud whenever you make changes.

4. Use an accounting system. If you are someone who telecommutes or is a remote worker by nature of your job description, you might think this section does not apply to you, but it does. As a remote employee, you can claim tax deductions for a dedicated office space and/or essential office materials your employer does not reimburse you for.

There are several kinds of accounting software out there, ranging from free to paid, and desktop based to cloud-based. There are benefits and drawbacks to each, but you should look for something in the small business category. Do some research to find out which program is best for you.

Being diligent in keeping track of your income and expenses through an accounting system will pay off every single tax season and will hopefully prevent fewer headaches on your part.

5. Become and remain de-cluttered. This tip is basic, but sometimes we all need a little reminder. Keeping your workspace and office de-cluttered is helpful not only for physical organization but also mental organization. Clutter can distract your brain and cause you to be less efficient.

To prevent clutter from building up, schedule 30 minutes each week to clean up, sort, and put away items left on your desk.

We hope you've found these tips helpful. Now go get organized and conquer your work!

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